Microsoft Excel Mac Shortcut

  1. Microsoft Excel Mac Shortcut Cheat Sheet 2016
  2. Insert Row Excel Mac Shortcut
  3. Ms Excel Mac Shortcuts
  4. Microsoft Excel Mac Download
  5. Microsoft Excel Mac Shortcut F4
  6. Microsoft Excel Mac Torrent

Microsoft Excel - Keyboard shortcuts for Mac Excel If a shortcut requires pressing two or more keys at the same time. The settings in some versions of the Mac operating system.

Microsoft Excel is an integral tool for most businesses. Some people relish the capabilities of Excel, finding it to be a useful tool that allows them to easily manage, report on, and illustrate tables of data.

Mar 12, 2015  Question: Q: Mac shortcuts not working in Mac Excel - MS Office. I have the new 2013 MacBook Pro. I have purchased Microsoft Office for Mac, which is what I'm using when I say 'Mac Excel' I am a power excel user in PC Excel but am having a hard time in Mac's excel, as many of the Mac excel shortcuts don't work. 222 Excel shortcuts for Windows and Mac File. Tables and Filters. Drag and Drop. Extend Selection. Select Special. Cell edit mode. Entering data. Number Formatting. Grid Operations. Pivot Tables.

Others, however, find it tedious and downright obtuse, unable to make heads or tails of what Excel can do for them aside from keeping things in neat columns and rows.

Are you the person who finds it confusing? That’s okay. We have some Excel tips that can make your life with this database multi-tool much easier (and more productive!). You might even have fun learning some Excel functions along the way.

10 Excel tips and tricks

Everyone loves tips and tricks. This is especially true when we’re talking about a tool as powerful and confusing as Excel. Below is a list of 10 easy Excel tricks, shortcuts, and hacks that will put you on the path to becoming an Excel super user.

There are many versions of Excel, including versions for desktop (Windows, Mac OS X) and mobile (iOS and Android) operating systems. The visuals here are screenshots from the Mac version of Excel. These tips were confirmed to work on a Mac and Windows desktop, but may apply to mobile versions as well. This piece also discusses keyboard shortcuts for use in Windows OS. For Mac, replace the “Control” key with the “Command” key.

1. Select all cells in a spreadsheet at once

Do you need to reformat your font or make some other sweeping change to your Excel workbook? An easy way to select all the cells in the document is to click on the square in the upper left-hand corner where the top of the rows and columns meet.
Clicking on this box will highlight all of the cells in the document, even empty cells.

If you prefer keyboard shortcuts, you can also select all cells if you press the CTRL and “A” buttons (CTRL + A) at the same time.

This is also a great way to format cells all at once. Do you have a formula wrong or want to change a whole bunch of cell rules? You can save a lot of time by making all these changes at once using the select all function.

2. Copy a worksheet from one workbook to another

Are you ever in an Excel file and suddenly realize you need to duplicate one or more large data sets? If you have a ton of formatting, manually entering this data is a nightmare. This is where copying a worksheet from one workbook (a collection of multiple sheets) to another comes in. Follow these steps to do it:

  • Start by opening your “source” workbook (the one with the data you want to copy).
  • Next open your “target” workbook (the one you want to copy to). This can be a new workbook or an existing workbook.
  • In your source workbook, look towards the bottom left-hand corner and find the name of the sheet you want to copy. Unless you’ve changed the name of the worksheet, it should have a name like “Sheet1” or something similar.
  • Right-click on the sheet you want to copy (if you’re on a Mac with a single-button mouse, you may need to hold down the Command key while clicking).
  • Select “Move or Copy …” from the menu.
  • From the list, select where you want to move or copy the sheet to. You’ll need to click on the dropdown at the top to see other open workbooks.
  • Choose the workbook to copy it to, and select where in the order of the existing worksheets you want it to be.

Alternatively, you can move the worksheet from one workbook to another by dragging it with your mouse, but it might be safer to copy it, at least until your comfort level with Excel increases.
If you ever have extensive data validation to do and want to avoid butchering an entire workbook with a botched formula, this copying method can be a quick and easy way to make a backup workbook.

3. Add multiple rows or columns at once

Microsoft Excel Mac Shortcut Cheat Sheet 2016

You might find you need to add multiple rows and columns at one time. For example, let’s say you want to add multiple rows in the middle of a set of data. You’ll need to:

  • Select two rows, starting with the row directly below where you want the new rows to appear. You can choose as many rows as needed.
  • Right-click (PC) or Command-click (Mac), and select “Insert” from the dropdown menu.
  • Your new rows will appear above the first row you selected.

Because you’ve highlighted rows, Excel understands that you want to insert rows and will insert the number highlighted. In this example, two rows have been highlighted, so two blank rows will appear when “Insert” is selected. But if you select columns, it will work the same way.

4. Filtering data

By clicking on the “Data” tab at the top of the page then clicking “Filter,” you will give each column it’s own clickable dropdown menu on each cell in the first row. Click one, and you can sort data in a variety of ways.

From the list that appears, you can choose certain values or names. Simply unclick “Select All,” then click on the names you want. Once you hit “OK,” the dropdown menu will disappear and show you just the names you had selected.

The list has now been truncated to include the values you chose. But as you can see by the circled row numbers, the other data hasn’t been deleted. It is simply “hidden” in this view.

You can easily undo any sorting by clicking on the “Filter” button at the top and choosing “Select All” again.

5. Copying figures from one worksheet to another in the same workbook

You can use a figure from one cell on one worksheet in another cell on another worksheet without having to copy and paste them. This is especially handy for calculations where a number might change month to month, but you have one worksheet that figures everything on a year-to-date basis. To do it:

  • The example below shows the first tab of the workbook, which displays year-to-date sales, expenses, and revenue totals.
  • The second tab is labeled JAN, and the third tab is labeled FEB.
  • To determine the sum, you need to enter the formula below in the desired cell =SUM(JAN!B3+FEB!B3). The formula is “WorksheetName!WorksheetCell” without quotations.

6. Copying a formula across rows or down columns

You can copy any formula across a range of cells using your mouse. With the previous formula as an example, it only needs to be input once, in the B2 cell. Once it’s entered, click on the cell, then click on the little box that appears in the lower right-hand corner. Drag it across the desired range of cells, and you will populate the range using the same formula.

This copies the formula across the cells, but changes the values relative to the new cell’s position. For example, in the B3 cell, the formula will read “=SUM(JAN!B3+FEB!B3)” without quotes. In the C3 cell, the formula will read “=SUM(JAN!C3+FEB!C3)” and so on.
The same thing can be done if you drag the box downward instead of across. This copies the formula into the column. So the B3 column formula will read “=SUM(JAN!B3+FEB!B3)” and the B4 formula will read “=SUM(JAN!B4+FEB!B4)” and so on.

7. Transpose columns and rows

If you need to move pre-existing data from columns to rows — or vice versa — don’t despair.

  • Select the data you want to transpose, and copy it (CTRL-C).
  • Click on the cell where you want to place the data, then right-click to get the dropdown menu. From that menu, select “Paste Special…”.
  • From the Paste Special menu, click the “Transpose” checkbox in the lower right-hand corner, then click OK.
  • The data is will flip with rows as columns and columns as rows.

8. Continuing a series down a column or across a row

If you’re inputting a numbered list but don’t want to number every row, there’s a quick way to do it in Excel.

  • Start your series of numbers.
  • Next, click on the first cell in the list, and drag down on the small box in the lower right-hand corner (similar to what we did in tip six). The cells will auto-populate with what Excel believes you’re trying to do. (It can be intuitive and figure out that it’s a numbered list, a set of dates, etc.) But in the case below, you can see that it simply copied a 1 into each cell in the column, and that’s not what we want. So we’re going to need to make some changes.

This will adjust the values in the cells so that they become a numbered series. As shown below, the program will make this adjustment for however many cells you have highlighted. So if you want it numbered from 1 to 100, highlight 100 cells.

9. Highlight a list of numbers to see basic information

This is a favorite of many Excel super users because it’s simple and so helpful, especially when dealing with figures and finances.
If you highlight a group of figures, Excel will display a few “facts” about them in the lower right-hand corner, namely, the number of cells that are highlighted, the total sum of the cells, and the average of the cells’ values.

This is really handy if you’re looking for a quick total or average without having to enter a formula.

10. Essential shortcut keys and tips

Here are some other shortcuts that you may not be aware of. Some of these are universal across all Microsoft Office products (e.g. Word, PowerPoint, etc.) but are still very helpful when using Excel.

  • CTRL Z (or undo button): This command undoes the last action you took in the worksheet. You can use the CTRL-Z keyboard shortcut, or the backward arrow in the upper left hand corner of the Excel window, above the main navigation menu.
  • CTRL-SHIFT-Up or Down Arrow: Selects all of the cells directly above (up arrow) or below (down arrow) the selected cell. This only selects cells above and below that have data, so it won’t select empty cells.
  • SHIFT-F11: Creates a new worksheet in your current workbook called “Macro1.” This shortcut is also referred to as the “insert tab” shortcut. In Mac OS, you may need to add the “Fn” key for this shortcut to work.
  • CTRL-Home: Navigates to cell A1.
  • CTRL-End: Navigates to the last cell that contains data.
  • Format Painter: Select the cell whose format you want to copy. Then click on Format Painter (the little paintbrush) in the upper toolbar or click on the paintbrush in the pop-up format menu that appears and click on the cell you want to format. In the example below, we clicked on the “Expenses” cell, clicked on Format Painter, then clicked on “Revenue.”

Making a new best friend in Excel

When starting a new business, you probably thought of the real dollar signs you’d work with, not the ones in your data tabs on Excel. But with the above Excel tips and some perseverance, you’ll be quickly filling those blank cells with important data that allows you to do a quick analysis of your business’s progress. (As an added bonus, you’ll have a new sense of superiority around those new Excel users.)

Your journey toward Excel skills mastery starts with that first column and will go on for many years as you learn more and more advanced Excel functionalities. Now go forth, small business owner, and fill every single cell of your worksheets with reminders that your business exists, and you are a rockstar!

Hungry for more tips? Our accounting checklist would pair nicely with your Excel sheets and will help you get your accounting started on the right foot.

1. Frequently used shortcuts
+V or Ctrl+VPaste
+C or Ctrl+CCopy
DeleteClear
+S or Ctrl+SSave
+Z or Ctrl+ZUndo
+Y or Ctrl+YRedo
+X or Ctrl+XCut
+B or Ctrl+BBold
+P or Ctrl+PPrint
Option+F11Open Visual Basic
+D or Ctrl+DFill Down
+R or Ctrl+RFill Right
Ctrl+Shift+=Insert cells
+- or Ctrl+- (hyphen)Delete cells
+= or F9Calculate all open workbooks
+W or Ctrl+WClose window
+QQuit Excel
Ctrl+G or F5Display the Go To dialog box
+1 or Ctrl+1Display the Format Cells dialog box
Ctrl+H or +Shift+HDisplay the Replace dialog box
+Ctrl+V or Ctrl+Option+VPaste Special
+UUnderline
+I or Ctrl+IItalic
+N or Ctrl+NNew blank workbook
+Shift+PNew workbook from template
+Shift+S or F12Display the Save As dialog box
F1 or +/Display the Help window
+A or +Shift+SpaceSelect All
+Shift+F or Ctrl+Shift+LAdd or remove a filter
+Option+R or Ctrl+OMinimize or maximize the ribbon tabs
+ODisplay the Open dialog box
F7Check spelling
Shift+F7Open the thesaurus
Shift+F3Display the Formula Builder
+F3Open the Define Name dialog box
+Shift+F3Open the Create names dialog box
Shift+F11Insert a new sheet *
+P or Ctrl+PPrint
+P or Ctrl+PPrint preview
*Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

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Merge
2. Work in windows and dialogs
+Option+RExpand or minimize the ribbon
+Ctrl+FSwitch to full screen view
+TabSwitch to the next application
+Shift+TabSwitch to the previous application
+WClose the active workbook window
+Shift+3Copy the image of the screen and save it to a Screen Shot file on your desktop.
Ctrl+F9Minimize the active window
Ctrl+F10 or +F10Maximize or restore the active window
+HHide Excel.
TabMove to the next box, option, control, or command
Shift+TabMove to the previous box, option, control, or command
EscExit a dialog or cancel an action
EnterPerform the action assigned to the default command button (the button with the bold outline, often the OK button)
EscCancel the command and close

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3. Move and scroll in a sheet or workbook
Arrow KeysMove one cell up, down, left, or right
+Arrow KeyMove to the edge of the current data region
HomeMove to the beginning of the row
Ctrl+HomeMove to the beginning of the sheet
Ctrl+EndMove to the last cell in use on the sheet
Page DownMove down one screen
Page UpMove up one screen
Option+Page DownMove one screen to the right
Option+Page UpMove one screen to the left
Ctrl+Page Down or Option+Arrow RightMove to the next sheet in the workbook
Ctrl+Page Down or Option+Arrow LeftMove to the previous sheet in the workbook
Ctrl+DeleteScroll to display the active cell
Ctrl+GDisplay the Go To dialog box
Ctrl+F or Shift+F5Display the Find dialog box
+FAccess search (when in a cell or when a cell is selected)
TabMove between unlocked cells on a protected sheet

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4. Enter data on a sheet
F2Edit the selected cell
EnterComplete a cell entry and move forward in the selection
Ctrl+Option+EnterStart a new line in the same cell
+Return or Ctrl+EnterFill the selected cell range with the text that you type
Shift+EnterComplete a cell entry and move up in the selection
TabComplete a cell entry and move to the right in the selection
Shift+TabComplete a cell entry and move to the left in the selection
EscCancel a cell entry
DeleteDelete the character to the left of the insertion point, or delete the selection
Delete the character to the right of the insertion point, or delete the selection
On a MacBook, pressFn+DeleteNote: Some smaller keyboards do not have this key
Note: Some smaller keyboards do not have this key
Arrow KeysMove one character up, down, left, or right
HomeMove to the beginning of the line
Shift+F2Insert a comment
Shift+F2Open and edit a cell comment
Ctrl+D or +DFill down
Ctrl+R or +RFill to the right
Ctrl+LDefine a name

Insert Row Excel Mac Shortcut

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5. Work in cells or the Formula bar
F2Edit the selected cell
DeleteEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
EnterComplete a cell entry
+Shift+Return or Ctrl+Shift+EnterEnter a formula as an array formula
EscCancel an entry in the cell or formula bar
Ctrl+ADisplay the Formula Builder after you type a valid function name in a formula
+K or Ctrl+KInsert a hyperlink
Ctrl+UEdit the active cell and position the insertion point at the end of the line
Shift+F3Open the Formula Builder
Shift+F9Calculate the active sheet
Shift+F10Display a contextual menu
=Start a formula
+T or F4Toggle the formula reference style between absolute, relative, and mixed
+Shift+TInsert the AutoSum formula
Ctrl+; (semicolon)Enter the date
+; (semicolon)Enter the time
Ctrl+Shift+' (inchmark)Copy the value from the cell above the active cell into the cell or the formula bar
Ctrl+` (grave accent)Alternate between displaying cell values and displaying cell formulas
Ctrl+' (apostrophe))Copy a formula from the cell above the active cell into the cell or the formula bar
Ctrl+Option+Arrow DownDisplay the AutoComplete list
Ctrl+LDefine a name
Ctrl+Option++LOpen the Smart Lookup pane

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6. Format and edit data
F2Edit the selected cell
+T or Ctrl+TCreate a table
+Option+Return or Ctrl+Option+EnterInsert a line break in a cell
Ctrl+Spacebar or +SpaceInsert special characters like symbols, including emoji
+Shift+>Increase font size
+Shift+<Decrease font size
+EAlign center
+LAlign left
+Shift+LDisplay the Modify Cell Style dialog box
+1Display the Format Cells dialog box
Ctrl+Shift+~Apply the general number format
Ctrl+Shift+$Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Ctrl+Shift+%Apply the percentage format with no decimal places
Ctrl+Shift+^Apply the exponential number format with two decimal places
Ctrl+Shift+#Apply the date format with the day, month, and year
Ctrl+Shift+@Apply the time format with the hour and minute, and indicate AM or PM
Ctrl+Shift+!Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
+Option+0Apply the outline border around the selected cells
+Option+Arrow RightAdd an outline border to the right of the selection
+Option+Arrow LeftAdd an outline border to the left of the selection
+Option+Arrow UpAdd an outline border to the top of the selection
+Option+Arrow DownAdd an outline border to the bottom of the selection
+Option+- (hyphen)Remove outline borders
+BApply or remove bold formatting
+IApply or remove italic formatting
+UApply or remove underscoring
+Shift+XApply or remove strikethrough formatting
+) or Ctrl+)Hide a column
+Shift+) or Ctrl+Shift+)Unhide a column
+( or Ctrl+(Hide a row
+Shift+( or Ctrl+Shift+(Unhide a row
Ctrl+UEdit the active cell
EscCancel an entry in the cell or the formula bar
DeleteEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
+VPaste text into the active cell
EnterComplete a cell entry
+Return or Ctrl+EnterGive selected cells the current cell's entry
+Shift+Return or Ctrl+Shift+EnterEnter a formula as an array formula
Ctrl+ADisplay the Formula Builder after you type a valid function name in a formula

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May 22, 2019  Step 3 Choose the drive where the deleted or lost excel files are stored. Step 4 Click “Scan” to find out your deleted or lost excel files. This excel recovery tool can find, even dig out all the deleted lost files on mac. All the found files will be put in different categories of different folders. I deleted microsoft excel how do i redownload it machine. Hitting the Delete key is supposed to delete the contents of the active cell, for cryin’ out loud. In Excel for Mac it does that, but the cursor also gets stuck inside the cell in edit mode. You have to hit the enter key to finish deleting the contents, but this act also moves the active cell to the next cell down. Mar 10, 2020  The first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint which are also the most used processing tools of MS Office. Microsoft also offers its Office apps to mobile operating systems like Android and iOS. In this article, we will discuss different methods to uninstall and reinstall Microsoft Office on Mac. Jun 10, 2013  Just carefully drag the Excel application icon from the Microsoft Office 2008 folder to your dock, and when you see the placeholder let go of the mouse and this restores the dock icon. Be careful not to drag the Excel application itself to the desktop. If you do, just drag it back into the Microsoft Office 2008 folder. Oct 22, 2019  When you delete excel files from the computer and empty them from the Recycle Bin or Trash Bin, they would disappear from your computer. The excel contents would not be destroyed immediately. Windows or Mac will mark excel files for deletion and removes them from the file system database when you delete them.

7. Select cells, columns, or rows
Shift+Arrow KeyExtend the selection by one cell
+Shift+Arrow KeyExtend the selection to the last nonblank cell in the same column or row as the active cell
Shift+HomeExtend the selection to the beginning of the row
Ctrl+Shift+HomeExtend the selection to the beginning of the sheet
Ctrl+Shift+EndExtend the selection to the last cell used on the sheet (lower-right corner)
Ctrl+SpaceSelect the entire column
Shift+SpaceSelect the entire row
+ASelect the entire sheet
+Shift+* (asterisk)Select only visible cells
Shift+DeleteSelect only the active cell when multiple cells are selected
Shift+Page DownExtend the selection down one screen
Shift+Page UpExtend the selection up one screen
Ctrl+6Alternate between hiding objects, displaying objects, and displaying placeholders for objects
F8Turn on the capability to extend a selection by using the arrow keys
Shift+F8Add another range of cells to the selection
Ctrl+/Select the current array, which is the array that the active cell belongs to.
Ctrl+Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.
Ctrl+Shift+[Select only cells that are directly referred to by formulas in the selection
Ctrl+Shift+{Select all cells that are directly or indirectly referred to by formulas in the selection
Ctrl+]Select only cells with formulas that refer directly to the active cell
Ctrl+Shift+}Select all cells with formulas that refer directly or indirectly to the active cell

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8. Work with a selection
+C or Ctrl+CCopy
+V or Ctrl+VPaste
+X or Ctrl+XCut
DeleteClear
Ctrl+- (hyphen)Delete the selection
+ZUndo the last action
+) or Ctrl+)Hide a column
+Shift+) or Ctrl+Shift+)Unhide a column
+( or Ctrl+(Hide a row
+Shift+( or Ctrl+Shift+(Unhide a row
EnterMove from top to bottom within the selection (down)*
Shift+EnterMove from bottom to top within the selection (up)*
TabMove from left to right within the selection, or move down one cell if only one column is selected
Shift+TabMove from right to left within the selection, or move down one cell if only one column is selected
Ctrl+. (period)Move clockwise to the next corner of the selection
+Shift+KGroup selected cells
+Shift+JUngroup selected cells
*These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

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9. Use charts
F11Insert a new chart sheet.
ArrowKeysCycle through chart object selection

Ms Excel Mac Shortcuts

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10. Sort, filter, and use PivotTable reports
+Shift+ROpen the Sort dialog box
+Shift+F or Ctrl+Shift+LAdd or remove a filter
Option+Arrow DownDisplay the Filter list or PivotTable page field pop-up menu for the selected cell

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Microsoft Excel Mac Download

11. Outline data
Ctrl+8Display or hide outline symbols
Ctrl+9Hide selected rows
Ctrl+Shift+( (opening parenthesis)Unhide selected rows
Ctrl+0 (zero)Hide selected columns
Ctrl+Shift+) (closing parenthesis)Unhide selected columns

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Microsoft Excel Mac Shortcut F4

12. The following table provides the function key shortcuts for Excel 2016 for Mac*
F1Display the Help window
F2Edit the selected cell
Shift+F2Insert or edit a cell comment
Option+F2Open the Save dialog
Shift+F3Open the Formula Builder
+F3Open the Define Name dialog
+F4Close
F5Display the Go To dialog
Shift+F5Display the Find dialog
Ctrl+F5Move to the Search Sheet dialog
F7Check spelling
Shift+F7 or Ctrl+Option++ROpen the thesaurus
F8Extend the selection
Shift+F8Add to the selection
Option+F8Display the Macro dialog
F9Calculate all open workbooks
Shift+F9Calculate the active sheet
Ctrl+F9Minimize the active window
Shift+F10Display a contextual menu, or 'right click' menu
Ctrl+F10 or +F10Maximize or restore the active window
F11Insert a new chart sheet*
Shift+F11Insert a new sheet*
+F11Insert an Excel 4.0 macro sheet
Option+F11Open Visual Basic
F12Display the Save As dialog
+F12Display the Open dialog
*Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut

Microsoft Excel Mac Torrent

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